We are a team of hard-working professionals that are dedicated 100% to the well being & growth of our communities!  All of our communities receive the following services with no additional or hidden fees to our Associations! Our prices are reasonable & our services are unsurpassed!  

 

ACCOUNTING SERVICES

Our office includes the following accounting services for all our communities:

• Accounts Payable

• Accounts Receivable

• Billing of interest & late fees

• Collection of Special Assessments

• Detailed aging report is provided on a monthly basis

• End of year taxes

• Monthly reconciliation of all bank accounts

• Owner’s collection process

• Payroll

• Yearly Budgets

 

MANAGEMENT SERVICES

The Property Manager will analyze all current & future vendor contracts & assure that your community is receiving its services in accordance to the contracts.  

 

Board Members will be timely informed of any legislative updates. 

 

New owners & tenants must submit an application to our office which will allow us to conduct formal interview of prospective owners & tenants (upon Board of Directors approval). Background check, employment verification & reference check are thoroughly performed by our office & application package is presented to the Board of Directors for formal approval.

 

Estoppels & condo questionnaires are processed by our office.

 

Our office programs remote controls, entrance cards & RFID decals from our office.

 

The Property Manager is available to assist monthly community meetings, Budget & Annual meetings, Special Assessment Meetings, etc. 

 

Our office provides all meeting agendas & we maintain your community on-site bulletin boards with updated information.

 

INSPECTIONS OF COMMON AREAS

We conduct weekly inspections of your community’s common areas. We provide Board Members a weekly inspection report which includes:  owners’ name, property address, pictures of any & all violations, copy of the letter sent from our office to the owners & tenants for mentioned violation, if applicable, date of follow up inspection & current status. We consistently follow up with all violation notices sent from my office until the violation is resolved.  Our Property Managers understand the importance of their inspections & the fact that unless proper followup is performed, inspections would just be a waste of everyone’s time.  Inspections are performed in accordance to your Association documents Rules & Regulations. You Property Manager will provide suggestions & reason on any new violation which should be included in the Rules & Regulations. Only the Board of Directors have the authorization of amending their Rules & Regulations & our Property Managers are here to assist you all in doing so.

 

COMMUNITY REPAIRS

We offer maintenance repair services, in addition to our Property Manager’s managerial duties of your common area. Upon the Board of Directors request, we will provide the Board with a minimum of three bids for the following at reasonable costs & quality work:

• Pressure Cleaning of sidewalks & homes 

• Exterior & Interior Painting

• Structural Repairs

• Plumbing contractors

• Electrical contractors

• Cleaning of community drains

• Paving contractors

• Landscaping Improvements

• Landscaping contractors

• Elevator repairs & maintenance

• Fire alarm repairs

• Roofing contractors

• ……and any other service your community needs!

 

 

 

ASSOCIATION DOCUMENTS FOR HOMEOWNER ASSOCIATIONS

Our office will maintain, store the following documentation for your association in compliance with Florida Statutes at no additional fees your community:

 

(a) Copies of any plans, specifications, permits, & warranties related to improvements constructed on the common areas or other property that the association is obligated to maintain, repair, or replace.

 

(b) A copy of the bylaws of the association & of each amendment to the bylaws.

 

(c) A copy of the articles of incorporation of the association & of each amendment thereto.

 

(d) A copy of the declaration of covenants & a copy of each amendment thereto.

 

(e) A copy of the current rules of the homeowners’ association.

 

(f) The minutes of all meetings of the board of directors & of the members, which minutes must be retained for 10 years.

 

(g) A current roster of all members & their mailing addresses & parcel identifications. The association shall also maintain the electronic mailing addresses & the numbers designated by members for receiving notice sent by electronic transmission of those members consenting to receive notice by electronic transmission. The electronic mailing addresses & numbers provided by unit owners to receive notice by electronic transmission shall be removed from association records when consent to receive notice by electronic transmission is revoked. However, the association is not liable for an erroneous disclosure of the electronic mail address or the number for receiving electronic transmission of notices.

 

(h) All of the association’s insurance policies or a copy thereof, which policies must be retained for at least 10 years.

 

(i) A current copy of all contracts to which the association is a party, including, without limitation, any management agreement, lease, or other contract under which the association has any obligation or responsibility. Bids received by the association for work to be performed must also be considered official records & must be kept for a period of 1 year.

 

(j) The financial & accounting records of the association, kept according to good accounting practices. All financial & accounting records must be maintained for a period of at least 10 years. The financial & accounting records must include:

1. Accurate, itemized & detailed records of all receipts & expenditures.

2. A current account & a periodic statement of the account for each member, designating the name & current address of each member who is obligated to pay assessments, the due date & amount of each assessment or other charge against the member, the date & amount of each payment on the account & the balance due.

3. All tax returns, financial statements & financial reports of the association.

4. Any other records that identify, measure, record, or communicate financial information.

 

(k) A copy of the disclosure summary described in s. 720.401(1).

 

(l) All written records of the association not specifically included in the foregoing that are related to the association.

 

ASSOCIATION DOCUMENTS FOR CONDOMINIUMS

Our office will maintain, store the following documentation for your association in compliance with Florida Statutes at no additional fees your community:

 

1. The plans, permits, warranties & other items provided by the developer pursuant to s. 719.301(4).

 

2. A photocopy of the cooperative documents.

 

3. A copy of the current rules of the association.

 

4. A book or books containing minutes of all meetings , of the board of directors & of the unit owners.

 

5. A current roster of all unit owners & their mailing addresses, unit identifications, voting certifications & if known, telephone numbers. The association shall also maintain the e-mail addresses & the numbers designated by unit owners for receiving notice sent by electronic transmission of those unit owners consenting to receive notice by electronic transmission. The e-mail addresses & numbers provided by unit owners to receive notice by electronic transmission shall be removed from association records when consent to receive notice by electronic transmission is revoked. However, the association is not liable for an erroneous disclosure of the e-mail address or the number for receiving electronic transmission of notices.

 

6. All current insurance policies of the association.

 

7. A current copy of any management agreement, lease, or other contract to which the association is a party or under which the association or the unit owners have an obligation or responsibility.

 

8. Bills of sale or transfer for all property owned by the association.

 

9. Accounting records for the association & separate accounting records for each unit it operates, according to good accounting practices. The accounting records shall include, but not be limited to:

a. Accurate, itemized & detailed records of all receipts & expenditures.

b. A current account & a monthly, bimonthly, or quarterly statement of the account for each unit designating the name of the unit owner, the due date & amount of each assessment, the amount paid upon the account & the balance due.

c. All audits, reviews, accounting statements & financial reports of the association.

d. All contracts for work to be performed. Bids for work to be performed shall also be considered official records & shall be maintained for a period of 1 year.

 

10. Ballots, sign-in sheets, voting proxies & all other papers & electronic records relating to voting by unit owners, which shall be maintained for a period of 1 year after the date of the election, vote, or meeting to which the document relates.

 

11. All rental records where the association is acting as agent for the rental of units.

 

12. A copy of the current question & answer sheet as described in s. 719.504.

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